What's New (February 2017)

SBA REQUIRING NEW 8(A) APPLICANTS TO UPLOAD COMPLETED DOCUMENTS TO CERTIFY WEBSITE

As of February, SBA is now requiring that new applicants upload the completed 8(a) application and supporting documents to http://certify.sba.gov. Applicants will still initiate the new 8(a) application via SBA’s BD-MIS system, but instead of mailing the signed documents to SBA in San Francisco, the documents must be uploaded via SBA’s CERTIFY website. Instructions for uploading the documents are included on BD-MIS. Applicants will be required to have the 8(a) Application Point of Contact obtain a CERTIFY account (linked to 8(a) applicant business) to upload the documents. 

Please contact Rebecca at rhetlet@c2north.com for questions, concerns, and more information.
 

Welcome New SBA Staff

SBA Alaska District Office welcomes the following new staff:

  • Melissa Blair, Lead BOS
  • Darryl Sample, BOS
  • Christie VandenDries, BOS

See flyer for new staff and updated information. 


 

 FORMS 

 

Form 1790 Reporting Due

Attention 8(a) participants! The time has come to report any representatives/consultants you have used in obtaining 8(a) federal contracts for the time period July 1 - December 31, 2016.  Submit your 1790 form to your SBA Business Opportunity Specialist. The form is available here: https://www.sba.gov/sites/default/files/forms/SBA_Form_1790.pdf

 

SBA No Longer Requires Form 4506-T

As part of the recent updates to regulations, SBA is no longer requiring 8(a) firms to complete the Form 4506-T for annual updates or as part of the original 8(a) application. However, SBA reserves the right to request additional documentation from the applicant/participant if they deem it necessary for clarification.

 

New Standard Operating Procedure Released

The new SOP has been posted to SBA.GOV:  https://www.sba.gov/about-sba/sba-performance/policy-regulations/standard-operating-procedures/office-business-development

 

New SBA Form 912 Released

SBA has released an updated Form 912 with a new expiration date. Older editions are now obsolete. View the new Form 912 here.

 


REGULATION CHANGES 

 

SBA Issues Technical Corrections to New MP Regulations 

SBA issued technical corrections to the MP Regulations which became effective the day they were released, October 19, 2016. The changes include several technical corrections including correcting citations, eliminating a paragraph that conflicted with a new provision added in the final rule from July 25, 2016, and making conforming amendments. See link for a copy of the technical corrections:  https://www.gpo.gov/fdsys/pkg/FR-2016-10-19/pdf/2016-25080.pdf

 

DOT DBE Updated Guidance on DBE Certification of ANCs

The US Department of Transportation, Departmental Office of Civil Rights, released new guidance in September 2016 for firms owned by ANCs as to DBE certification. USDOT found that self certification by ANC-owned firms that are reviewed and accepted by SBA meets the statutory requirements of its DBE program. See link for more information.  https://www.transportation.gov/civil-rights/disadvantaged-business-enterprise/official-questions-and-answers-qas-disadvantaged

 

Certify.SBA.Gov

A new website to streamline the application process for government contracting

  • Use “Am I Eligible?” a tool that allows a small business to determine if the 8(a) Business Development Program, the HUBZone Program, and/or Women-Owned Small Business Federal Contract Program are a good fit for their business
  • New website will eventually serve additional SBA contracting programs, including 8(a) Business Development Program, HUBZone Program, and others.
  • New site will allow several forms to be filled out electronically, reducing the burden of printing, scanning, and uploading.
  • As additional certifications like 8(a) Business Development Program are moved into the new system, documents uploaded for one program may be reused for another.

   

SBA Releases Amended Regulations in response to 2013 NDAA

Two sets of final rules were released recently by SBA to implement provisions of the 2013 NDAA. The first set of regulations covering the Limitations on Subcontracting was released May 31, 2016, with an effective date of June 30, 2016. The final rule for the new Mentor-Protégé / JV regulations was released July 25, 2016, with an effective date of August 24, 2016. Links to each of the final rules are below:

Limitations on Subcontracting:  https://www.gpo.gov/fdsys/pkg/FR-2016-05-31/pdf/2016-12494.pdf

Mentor-Protégé / Joint Venture:  https://www.gpo.gov/fdsys/pkg/FR-2016-07-25/pdf/2016-16399.pdf

 

Mentor Protégé News 

SBA has recently made some changes to the Mentor Protégé Program and they are as follows:
1. Approved 8(a) Mentor Protégé Agreements will now not expire until retracted in writing, save for automatic termination when graduating from the 8(a) Program or early graduation due other concerns. Furthermore, 8(a) MP Agreements will be reviewed each year and without writing retracting the agreement will be automatically reviewed without any notice. For more information visit here.
2. SBA has made changes concerning the procedure of submitting and reviewing MP applications, specifically the document requirements for the both the Mentor and the Protege, and the decision-making process for approval or denial. The official documentation of the changes can be found here.


SAM.GOV CHANGES

 

New SAM.gov Questions

Predecessor and Successor Details

A final rule was recently released on March 7, 2016, in regards to amending the FAR to implement a section of 2013 NDAA to include in FAPIIS information on the immediate owner or subsidiary and all predecessors of an offeror that held a federal contract or grant within the last 3 years. This facilitates the contracting officer in making a determination of responsibility by reviewing the performance and integrity information available in FAPIIS for a prospective offeror.

SAM.gov has recently been updated requiring federal contractors to answer questions in regards to their immediate entity owners, highest level owners, and now a new page titled “Predecessor Details” which requires federal contractors to answer whether their entity is a successor to a predecessor that held a federal contract or grant within the last 3 years.

Predecessor is defined as “an entity that is replaced by a successor and includes any predecessors of the predecessor.Successor is defined as “an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

 

BioPreferred Reporting on SAM.gov

The BioPreferred Program is intended to increase federal procurement of bio-based products to promote rural economic development, create new jobs, and provide new markets for farm commodities. For more information, please visit http://www.biopreferred.gov. Contractors must report on a contract if it meets all or the following criteria: 

  • Service or construction contract, as identified by the Product and Service Code (PSC)
  • Awarded on or after May 18, 2012
  • Contains a period of performance date during the current fiscal year, regardless of whether the contract was completed or not.

In accordance with FAR 52.2232, contractors are required to submit a BioPreferred report on the product types and dollar values of any USDA-designated products purchased (see http://biopreferred.gov for a list of products) during the Government fiscal year (Oct 1 – Sept 30). Contractors must submit any required reports no later than October 31, the last day for which the current year reports can be created or edited in SAM.

To check if your entity is required to submit BioPreferred reports, log into SAM.gov and click on “Register/Update Entity” and then “BioPreferred Reporting” to see any eligible entities and contracts. For more information on how to submit a BioPreferred report, see the Quick Guide:                                                                                                 https://www.sam.gov/sam/transcript/Quick_Guide_for_BioPreferred_Reporting_v2.pdf 

For more detailed information, visit SAM.gov and view the current full user guide.

 

Service Contract Reporting on SAM.gov

In accordance with Section 743(a) of Division C of the Consolidated Appropriations Acts 2010, all service contractors must prepare an annual inventory of their service contracts, known as SCRs. Service contract reporting is required for all service contracts that contain FAR clauses 52.204-14 and 52.204-15 and is required on:

  • Cost-reimbursement, time-and-materials, labor-hour service contracts, and/or orders with “Base and All Options Value” at or above the simplified acquisition threshold of $150,000, and
  • FY14 fixed price service contracts with a “Base and All Options Value” above $2.5 million.

To check if your entity is required to file SCR reports, log into SAM.gov and click on “Register/Update Entity” link. If SCR is a requirement for any of your entities, you will see a link underneath this section. If no link is visible, then no contracts are subject to the SCR reporting requirements. Click here for the Quick User Guide for SCR Reports:  https://www.sam.gov/sam/transcript/SCR_QSG_v2.pdf

For more detailed information, visit SAM.gov and view the current full user guide.


FEDERAL REPORTS

  

 


OTHER

   

 SBA's Procurement Center Representatives

Are you familiar with SBA’s Procurement Center Representatives (PCRs)? PCRs work with government contracting offices and can recommend that requirements be set aside for small business categories. PCRs also assist small businesses in training, outreach, and market research. There are six area offices in the United States, and sba.gov has an interactive map to show where each office is located and which one to contact depending on your needs. This resource can be found here.

    

   

SBA 8(a) Applications

Applications for SBA 8(a) certification are based on SBA regions and the applicant's geographical location. Applicants located in Regions 1-4 apply in Philadelphia, Regions 5-10 apply in San Francisco and all ANC-owned applicants apply in San Francisco.

 

  

 

 

 

 

 

 

   

 

 

 

 
 
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